Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 P.M.
Call To Order (Chair - 3:00 p.m.)
Flag Salute (Jorge Munoz & Booker High School Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionRecognition of Jody Long for Receiving Principal Certification - Roy Sprinkle
School Lunch Week - Beverly Girard
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionN/A
Recommendation
N/A
Minutes: None
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: Mr. Pasquale Murdocca - Objection to resignation/discrimination complaint
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
- PASS Vote Results Motion: Frank Kovach Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Caroline Zucker - Aye Frank Kovach - Aye Carol Todd - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescriptionThat the October 2, 2012 (Board Members Retreat) and October 2, 2012 (Regular Board Meeting) minutes be approved.
Recommendation
N/A
Minutes:
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
RecommendationThat the Instructional/Classified Personnel Report be approved.
Attachment: 10-16-12.pdf
Attachment: 10-16-12add 1.pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board in accordance with policies of the School Board. They are presented for formal ratification.
RecommendationThat the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate October 16.pdf (Confidential Item)
AGREEMENTS/CONTRACTS9. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR THE ANY GIVEN CHILD INITIATIVEDescriptionThe partnership agreement between the School Board of Sarasota County, Florida and the Community Foundation of Sarasota County provides for a position to support the implementation of the Any Given Child K-8 Arts Integration Initiative. The Foundation will fund a position that will serve as the liaison between our schools and the arts organizations and will have the responsibility for coordinating program activities to improve and expand arts education and to ensure access and equity for all K-8 students in Sarasota County.
RecommendationThat the memorandum of understanding between the Community Foundation of Sarasota County and the School Board of Sarasota County, Florida be approved as presented.
Attachment: Community Foundation Program Director Final.pdf10. APPROVAL OF AGREEMENT BETWEEN POSITIVE BEHAVIOR INTERVENTIONS, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
Positive Behavior Support Interventions, Inc. is a company that provides intensive applied behavior support for students with disabilities when they present severe challenging behavior. In addition, the Board Certified Behavior Analysts are working, coaching and guiding teachers/staff on implementation of strategies and techniques to replace dangerous behavior.
Recommendation
That the contract for behavioral intervention services between Positive Behavior Interventions, Inc., and the School Board of Sarasota County, Florida in the amount not to exceed $450,000.00 be approved as presented.
Attachment: Positive Behavior InterventionsApproved10-11-12.pdf11. APPROVAL OF THE AFFILIATION AGREEMENT BETWEEN WILLIAM A. WHITTER, DVM,PA/D.B.A. SOLASASSA VETERINARY SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescriptionThe School Board offers enrolled students a Veterinary Assisting program and the Veterinary/Animal Care Facility manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and the Veterinary/Animal Care Facility has agreed to make its facility available to the School Board for such purposes.
Recommendation
That the Affiliation Agreement between William A. Whitter, DVM, PA/D.B.A. Solasassa Veterinary Services and The School Board of Sarasota County, Florida be approved.
Attachment: Affiliation Agreement - SBSC & Solasassa Veterinary Services.pdf12. APPROVAL OF THE AFFILIATION AGREEMENT BETWEEN VCA LOCKWOOD RIDGE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescriptionThe School Board offers enrolled students a Veterinary Assisting program and the Veterinary/Animal Care Facility manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and the Veterinary/Animal Care Facility has agreed to make its facility available to the School Board for such purposes.
Recommendation
That the Affiliation Agreement between VCA Lockwood Ridge and The School Board of Sarasota County, Florida be approved.
Attachment: Affiliation Agreement - SBSC & VCA Lockwood Ridge.pdf
GRANTS13. APPROVAL OF THE SO YOU THINK YOU CAN DANCE! GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR EMMA E. BOOKER ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $4,800 will provide dance workshops for Emma E. Booker Elementary School students to improve social skills and self-esteem.
Recommendation
That the So You Think You Can Dance! grant proposal be approved.
Attachment: ExpandedExploration EEBooker.pdf14. APPROVAL OF THE EXPLORING SCIENCE THROUGHOUT SARASOTA GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR EMMA E. BOOKER ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $5,000 will provide second grade students with real-life science experiences through programs from local community organizations such as Marie Selby Botanical Gardens, Van Wezel Performing Arts Hall, G.WIZ and Mote Marine Laboratory.
Recommendation
That the Exploring Science Throughout Sarasota grant proposal will be approved.
Attachment: ExpandedExploration EEBooker2.pdf15. APPROVAL OF THE TACKLING TAXONOMY IN THE WILD GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR LAUREL NOKOMIS SCHOOLDescription
COMPETITIVE: Grant funds of $5,000 will allow students hands-on activities in Sarasota Bay to learn about taxonomy and classification of organisms.
Recommendation
That the Tackling Taxonomy in the Wild grant proposal be approved.
Attachment: ExpandedExploration LNS.pdf16. APPROVAL OF THE FEEL THE BEAT GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR PHILLIPPI SHORES ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $5,000 will provide dance/movement and music experiences to all students to support instruction in math, social studies, and civics concepts.
Recommendation
That the Feel the Beat grant proposal be approved.
Attachment: ExpandedExploration Phillippi.pdf17. APPROVAL OF THE READING COMES ALIVE! GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR TOLEDO BLADE ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $5,000 will provide six workshops by Florida Studio Theatre teaching artists to enhance first and second graders' reading skills, including vocabulary, fluency, finding the main idea, and learning elements of plot.
Recommendation
That the Reading Comes Alive! grant proposal be approved.
Attachment: ExpandedExploration Toledo Blade.pdf18. APPROVAL OF THE ARTS INTEGRATION MENTORING (AIM) GRANT PROPOSAL TO THE NATIONAL ENDOWMENT FOR THE ARTSDescription
COMPETITIVE: Grant funds of $36,800 will provide pre-service teachers with background knowledge, support and practical experience designing and implementing arts-integrated lessons.
Recommendation
That the Arts Integration Mentoring (AIM) grant proposal be approved.
Attachment: GAF NEA.pdf19. APPROVAL OF THE POSTSECONDARY EDUCATION READINESS TEST (PERT) GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATIONDescription
NON-COMPETITIVE: Grant funds of $11,020.27 will be used to purchase computer-based and paper/pencil PERT tests, as well as pay fees for standardized tests so students can demonstrate college readiness.
Recommendation
That the Postsecondary Education Readiness Test (PERT) grant application be approved.
Attachment: PERT GAF.pdf20. APPROVAL OF THE FLIGHT OF THE PHOENIX GRANT PROPOSAL TO THE ANNETTE J. HAGENS FOUNDATION FOR PHOENIX ACADEMYDescription
COMPETITIVE: Grant funds of $2,500 will be used for field trips and items to recognize and reinforce appropriate behavior.
Recommendation
That the Flight of the Phoenix grant proposal be approved.
Attachment: Phoenix GAF.pdf21. APPROVAL OF THE MYAKKA MYSTERIES GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) SPLASH! SCHOOL GRANT PROGRAM TO BENEFIT SUNCOAST POLYTECHNICAL HIGH SCHOOLDescription
COMPETITIVE: Grant funds of $2,999 will provide hands-on science experiences for students at Myakka State Park.
Recommendation
That the Myakka Mysteries grant proposal be approved.
Attachment: myakka attach.pdf22. APPROVAL OF THE KEN THOMPSON LAGOON STUDY GRANT PROPOSAL TO THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) SPLASH! GRANT PROGRAM TO BENEFIT FRUITVILLE ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $2,772 will allow students to visit and study a local waterway for hands-on science experiences.
Recommendation
That the Ken Thompson Lagoon Study grant proposal be approved.
Attachment: Fruitville- SWFWMD.pdf23. APPROVAL OF THE ENGINEERING SUSTAINABLE GROWTH GRANT PROPOSAL TO LOWE'S FOR NORTH PORT HIGH SCHOOLDescription
COMPETITIVE: Grant funds of $7,000 will purchase cutting edge hydroponic equipment in the greenhouse to support engineering and culinary programs at North Port High School.
Recommendation
That the Engineering Sustainable Growth grant proposal be approved.
Attachment: NPHS - Lowes.pdf
INSTRUCTION24. APPROVAL OF THE REVISED 2012-2013 MIDDLE SCHOOL STUDENT PROGRESSION PLANDescription
This is to approve the revised 2012-2013 Middle School Student Progression Plan.
Recommendation
That the School Board approve the revised 2012-2013 Middle School Student Progression Plan.
Attachment: ACCEL FINAL MS SPP 2012-13.pdf25. APPROVAL OF THE REVISED 2012-2013 HIGH SCHOOL STUDENT PROGRESSION PLANDescription
This is to approve the revised 2012-2013 High School Student Progression Plan.
Recommendation
That the School Board approve the revised 2012-2013 High School Student Progression Plan.
Attachment: ACCEL HS SPP 2012-2013.pdf26. APPROVAL OF THE REVISED 2012-2013 ELEMENTARY STUDENT PROGRESSION PLANDescription
This is to approve the revised 2012-2013 Elementary Student Progression Plan.
Recommendation
That the School Board approve the revised 2012-2013 Elementary Student Progression Plan.
Attachment: ACCELFINAL EL SPP 2012-13.pdf
FIELD TRIPS27. APPROVAL OF THE BOOKER HIGH SCHOOL FIELD TRIP TO ESSEX, NEW YORK ON NOVEMBER 1, 2012 THROUGH NOVEMBER 4, 2012Description
Students will have the opportunity to attend the College for Every Student (CFES) National Conference where they will network with college admissions representatives, college financial aid officials, CFES Program Directors and various civic and corporate benefactors.
RecommendationThat the Booker High School field trip to Essex, New York on November 1, 2012 through November 4, 2012 be approved.
EXPULSIONS28.APPROVAL OF EXPULSION CASE NO. 13-022DescriptionOn September 12, 2012, the student listed in Expulsion Case No. 13-022, violated School board Policy 5.32, Zero Tolerance(1)(L), Threat to School Board Employee. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 7, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-022, to expel the student referenced therein Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 13-022.pdf (Confidential Item)29. APPROVAL OF EXPULSION CASE NO. 13-036Description
On September 18, 2012, the student listed in Expulsion Case No. 13-036, violated School Board Policy 5.34(1)(G), Fighting and Inappropriate Activity. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 13-036, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 13-036.pdf (Confidential Item)30. APPROVAL OF EXPULSION CASE NO. 13-037Description
On September 24, 2012, the student listed in Expulsion Case No. 13-037, violated School Board Policy 534, Possession of Weapons and Other Prohibited Articles(1)(b), Knife. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-037, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 13-037.pdf (Confidential Item)31. APPROVAL OF EXPULSION CASE NO. 13-043Description
On September 24, 2012, the student listed in Expulsion Case No. 13-043, violated School Board Policy 5.34(1)(E), Battery on School Board Employee and School Board Policy 5.34(1)(D), Battery on Another Student. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-043, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 13-043.pdf (Confidential Item)32. APPROVAL OF EXPULSION CASE NO. 13-038Description
On September 20, 2012, the student listed in Expulsion Case No. 13-038, violated School Board Policy 5.321, Possession of Weapons, and Other Prohibited Articles (1)(b), Knives. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.
Recommendation
That in accordance with provisions of Section 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-038, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 13-038.pdf (Confidential Item)33. APPROVAL OF EXPULSION CASE NO. 12-070Description
On May 18, 2012, the student listed in Expulsion Case No. 12-070, violated School Board Policy 5.34(1)(d), Battery on Another Student. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 4, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been held on August 15, 2012, the recommendation as specified in Expulsion Case No. 12-070, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, and to overrule the exceptions to the Hearing Officer's recommended order, filed on behalf of the student.
Attachment: EXPULSION CASE NO 12-070.pdf (Confidential Item)
MATERIALS MANAGEMENT34. APPROVAL TO AWARD BID #13-0128 FOR LIFT STATION INSTALLATION, MAINTENANCE, AND REPAIR AND DOMESTIC WATER TESTING SERVICESDescriptionBids to provide 'Lift Station Installation, Maintenance, and Repair and Domestic Water Testing Services' were received from six vendors on September 13, 2012. The bid of Innovative Contractors was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Innovative Contractors, to provide 'Lift Station Installation, Maintenance, and Repair and Domestic Water Testing Services' in an amount not to exceed $100,000.00, be approved as presented.
Attachment: LiftStation13-0128Rec.pdf35. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETEDDescription
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.
Attachment: AgdDeleteProperty 101612.pdf36. APPROVAL TO LEASE XEROX PRINT SHOP EQUIPMENTDescription
The Print Shop requests permission to replace the three digital copy machines leased from Xerox Corporation. The equipment is four years old and needs to be updated. The Print Shop currently produces 60 million impressions a year, operating 24 hours a day, 5 days a week. The new equipment will increase printing capacity by 33% and provide a lower cost per copy. The projected cost is $37,934.84 a month for 72 months. This results in an upgrade of equipment and printing capacity while saving approximately $2,125 over the current lease. This equipment is contained on the Marion County School Board RFP #3359JL for 'Multifunction Copiers'. The funds for this purchase are contained in the capital millage funds allocated for the equipment.
Recommendation
That the lease of Xerox Corporation printing equipment, in the amount of $2,731,309.00 be approved as presented.
Attachment: Lease Xerox Print Shop Equipment 10.16.2012.pdf37. APPROVAL TO AWARD BID #13-203 TO PROVIDE AND/OR INSTALL SIGNAGEDescription
Bids to 'Provide and/or Install Signage' were received from five vendors on September 5, 2012. The bids of Gulf Coast Signs of Sarasota, Inc., Rocal, Inc., and Signs 2 Go, Inc., were the best low bids meeting the advertised specifications per category based on a sealed scenario. The bids of H & H Signs, Inc., and Municipal Supply and Sign Company were non-responsive to the maximum materials mark-up as per the bid specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation
That the bids of Gulf Coast Signs of Sarasota, Inc., Rocal, Inc., and Signs 2 Go, Inc., to 'Provide and/or Install Signage' in an amount not to exceed $75,000.00, be approved as presented.
Attachment: Signage13-0203Rec.pdf
CONSTRUCTION38. APPROVAL OF AMENDMENT #1 WITH HARVARD JOLLY ARCHITECTURE FOR SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECTDescriptionThe scope of work for the amendment shall include (AIAG606) the Basic Services Fee associated with the placement and sizing of the new Gymnasium Facility along with the re-purposing of the original Rudolph Gymnasium Building (Building #5) which will now house the Art and JROTC Programs. The original plan called for the demolition of the original gymnasium and the placement of the new facility in its place. As a result of the Charrettee Process, the original gymnasium will be renovated for academic use while the new gymnasium will be resized and relocated to a new location on campus. The amount of this amendment is $264,985.00. Funds for this project are available through the project budget account.
RecommendationThat Amendment #1 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for Sarasota High School Renovation and New Construction project be approved as presented.
Attachment: BAIenc10-16-2012_ArchAmend1HarvardJolly-SHSRenovation.pdf39. APPROVAL OF ADDENDUM TO THE CONTRACT BETWEEN OWNER AND ARCHITECT FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES (CONSTRUCTION MANAGEMENT PROJECT) FOR THE SARASOTA MIDDLE SCHOOL-HVAC RENOVATION PROJECT, CHANGING THE LEGAL NAME OF TOTeMS ARCHITECTUREDescriptionOn January 4, 2011, The School Board of Sarasota County, Florida and TOTeMS Architecture, Inc., a Florida corporation, entered a Contract Between Owner and Architect for Design and Construction Administration Services (the "Agreement") for the Sarasota Middle School-HVAC Renovation project. Effective August 16, 2012, TOTeMS Architecture, Inc. changed its name to Sweet Sparkman Architects, Inc., a Florida Corporation according to the Articles of Amendment filed with the Florida Department of State, Division of Corporations. This Addendum is being entered into to memorialize the name change and to have Sweet Sparkman Architects, Inc. replace the name TOTeMS Architecture, Inc. as the Architect for Design and Construction Administration Services under the Agreement.
Recommendation
That the Addendum to the Contract for Architectural Design and Construction Services be approved as presented.
Attachment: BAIenc10-16-2012_Addendum-AE Contract-NameChange-TOTeMS-SHS.pdf40. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)DescriptionThe Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $216,235.38 in gross contract dollars.
Included in these change orders are $220,763.38 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $208,173.00 result a net of $12,590.38 in sales tax savings.
RecommendationThat the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc10-16-2012_CSD-COs.pdf41. APPROVAL OF AMENDMENT #1 TO THE NON-EXCLUSIVE TWO YEAR CONTINUING CONTRACT BETWEEN OWNER AND DESIGN/BUILDER FOR ASSIGNED DESIGN/CONSTRUCTION PROJECTSDescriptionOn April 3, 2012, The School Board of Sarasota County, Florida and McIntyre Elwell & Strammer General Contractors, Inc., a Florida corporation, entered into a Non-Exclusive Two Year Continuing Contract Between Owner and Design/Builder for Assigned Design/Construction Projects (the "Agreement"). On September 5, 2012, McIntyre Elwell & Strammer, Inc. requested that Agreement be modified to change their Design/Build partner from BMK Architects to Siebert Architects because BMK Architects is not longer an active business entity. This Amendment is being entered into to memorialize the substitution of Siebert Architects as the designated Architect in the Agreement.
Recommendation
That approval of Amendment #1 to the Non-Exclusive Two Year Continuing Contract Between Owner and Design/Builder for Assigned Design/Construction Projects be approved as presented.
Attachment: BAIenc10-16-2012_Amendment1CM-DBContract-ArchitectChange.pdf
FINANCE42. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL REPORTS FOR THE MONTHS OF JULY AND AUGUST 2012DescriptionThe Superintendent's Financial Statements for the months ending July 31, 2012 and August 31, 2012 do not reflect any unexpected trends for the first quarter of the 2012-2013 fiscal year. The negative trend in the General Fund will contiue until approximately November when property taxes are received. However, the deficit will increase because of the budgeted decrease in fund blance in the genreal fund due to continuing State cuts and decreases in local revenue. With the implementation of Crosspointe software in August 2011 we are now more accurately reflecting our liabilities for payables.
RecommendationThat the Superintendent's Financial Reports for the months of July and August 2012 be approved as presented.
Attachment: August12-13.pdf
Attachment: July12-13.pdf43. APPROVAL OF CALENDAR YEAR 2013 ENROLLMENT AND BENEFITS ADMINISTRATION SYSTEM WITH UNIVERS; 2013 GROUP VOLUNTARY BENEFITS WITH AFLACDescriptionUnivers will provide a comprehensive enrollment and benefit administration system with web and call center support that will be funded through the introduction of new Aflac plans offered at group rates during the 2013 Annual Enrollment period, as well as for calendar years 2014 and 2015.
In year one(2013), Aflac will introduce three new group voluntary benefits plans which will include Short Term Disability, Critical Illness and Permanent Life Insurance plans. All of these will fill gaps in the core benefits currently provided to employees. In year two(2014), Aflac will offer the same as year one and add an Accident Insurance plan. In year three(2015) plans offered will include years one and two and an additional plan to be determined in the future. Employees who have current Aflac plans will be allowed to remain in their current plan or they will have the option to switch to the group plan.
The initial setup fee is $0 and the monthly fee is $0.30 Per Employee Per Month(PEPM). This monthly fee which is approximately $21,000 per year will be offset by the $65,000 allowance that was provided by Florida Blue for an on-line enrollment system per the 2012 RFP(without the commissions earned through the Aflac plans, the system would cost $5.85 PEPM). Although no additional fees are expected, AON Hewitt has agreed to pay Univers any additional fees required in the normal course of business incurred for system costs in excess of the $0.30 PEPM throughout the three year contract. This ensures Sarasota County School Board will not incur any costs for this enrollment system over the contract period.
Recommendation
That the agreement for for the 2013 Enrollment and Benefit Administration System with Univers and the Group Voluntary Benefits with Aflac be approved as presented.
Attachment: Enrollment System Agenda.pdf
Attachment: Sarasota County Schools Critical Illness Proposal 8-22-12.pdf
Attachment: Sarasota County Schools Disability Proposal 8-20-2012.pdf
Attachment: Sarasota County Schools Whole Life Proposal 8-22-12.pdf
Attachment: SBSC Elective Benefits Scope and Compensation Disclosure Letter Oct 2012.pdf
Attachment: UNIVERS Workplace Solutions-Final 2012-15.pdf
SCHOOL BOARD RULESNew Business44. APPROVAL SCHOOL BOARD RULE 5.38Description
School Board Rule 5.38, Student Use of Electronic Devices Cellular Telephones and Other Communication Devices, has been advertised and is ready for approval.
Recommendation
The the School Board of Sarasota County, Florida approve School Board Rule5.38, Student Use of Electronic Devices.
Attachment: School Board Policy - STUDENT USE OF ELECTRONIC DEVICES.pdf
45. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR THE SARASOTA ACADEMY OF THE ARTSDescription
Pursuant to s. 1002.33(6)(b), F.S., the School Board must, by majority, vote to approve or deny the application of a charter school.
Recommendation
That the School Board approve/deny the charter school application for the Sarasota Academy of the Arts.
Attachment: Sarasota Academy Arts Final CRC Evaluation 10-5-12.pdf
Motions: That the School Board approve the charter school application for the Sarasota Academy of the Arts. - PASS Vote Results Motion: Shirley Brown Second: Frank Kovach Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
46. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR THE CLASSICAL ACADEMY OF SARASOTADescription
Pursuant to s. 1002.33(6)(b), F.S., the School Board must, by majority, vote to approve or deny the application of a charter school.
RecommendationThat the School Board approve/deny the charter school application for The Classical Academy of Sarasota.
Attachment: Classical Academy Final CRC Evaluation 10-5-12.pdf
Motions: That the School Board deny the charter school application for The Classical Academy of Sarasota.
- PASS Vote Results Motion: Shirley Brown Second: Carol Todd Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
47. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR THE FLORIDA CENTER FOR EARLY CHILDHOOD STARFISH ACADEMYDescription
Pursuant to s. 1002.33(6)(b), F.S., the School Board must, by majority, vote to approve or deny the application of a charter school.
RecommendationThat the School Board approve/deny the charter school application for The Florida Center for Early Childhood Starfish Academy.
Attachment: Starfish Academy Final CRC Evaluation 10-5-12.pdf
Motions: That the School Board deny the charter school application for The Florida Center for Early Childhood Starfish Academy.
- PASS Vote Results Motion: Shirley Brown Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
48.APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR THE VISIBLE MEN ACADEMYDescriptionPursuant to s. 1002.33(6)(b), F.S., the School Board must, by majority, vote to approve or deny the application of a charter school.
Recommendation
That the School Board approve/deny the charter school application for the Visible Men Academy.
Attachment:Visible Men Academy Final CRC Evaluation 10-5-12.pdf
Announcements/Comments
49. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Adjournment
50. ADJOURNMENTDescription
N/A
Recommendation
N/A
Minutes:The Chair adjourned the regular Board meeting at 3:42 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on October 16, 2012 and approved at the regular Board meeting on November 6, 2012.
__________________ _________________________
Secretary Chair
Lori White Caroline G. Zucker
